COVID Safe Plan

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INTELLIGENT TRAINING SOLUTIONS COVID SAFE PLAN

This webpage outlines Intelligent Training Solutions minimum requirements of a Victorian workplace COVID Safe Plan.

GuidanceAction to mitigate the introduction and spread of COVID-19
Hygiene
Provide and promote hand sanitiser stations for use on entering building and other locations in the worksite and ensure adequate supplies of hand soap and paper towels are available for staff. • 2 x hand sanitiser stations are available in reception.

• hand sanitiser is available in each classroom, in the staffroom and tearoom.

• electronic hand dryers have been installed in all bathrooms removing the need to paper towels

• commercial hand soap has been stocked and is available in bathrooms

• Department of health signage (information) has been wall mounted to all bathroom rooms and the tearoom.

Where possible: enhance airflow by opening windows and adjusting air conditioning. • Classroom 1 – Balcony door to remain open during use

• Classroom 2 – Air conditioning is to be set for optimum air flow while room is in use.

• Staffroom – Air conditioning is to be set for optimum air flow while room is in use

• Factory roller door to be opened during periods of activity

• Reception door to be opened for 30 minutes before the first student is expected

In areas or workplaces where it is required, ensure all staff wear a face covering and/or required PPE, unless a lawful exception applies. Ensure adequate face coverings and PPE are available to staff that do not have their own. • Approved face coverings must be worn while within the Training Centre – including the staffroom. This includes:

• All staff must wear face coverings at, and when travelling to and from work

• Teachers will not be required to wear face coverings while teaching, but those who wish to do so, can.

• All students who are attending our RTO for their study will need to wear a face-covering. This includes travelling to and from work

• Primarily, all staff and students will be responsible for monitoring the use of face coverings. Secondary, security cameras that are installed in the public spaces of our RTO will be used to monitor staff and students compliance with this requirement.

Provide training to staff on the correct use and disposal of face coverings and PPE, and on good hygiene practices and slowing the spread of coronavirus (COVID-19).• All staff and contractors have received training on the correct use and disposal of face coverings.

• Intelligent Training Solutions has an internal requirement that all staff, contractors and students complete the I.T.S COVID induction session which includes information on the limitations and correct usage of face coverings and PPE.

• Department of health signage (information) has been wall mounted to all bathroom rooms, our staffroom and the tearoom which explains how to correctly wash and sanitise hands.

• Internal memos, emails together with a public statement posted on our website and our student portal clearly states Intelligent Training Solutions policy on the importance of not attending work if unwell. Any person who has a medical condition or is showing flu-like symptoms is to stay home and have themselves tested for COVID-19.

Replace high-touch communal items with alternatives.• Each member of staff has been provided with their own work-station.

• Where possible and within the financial limitations of our business, additional training equipment has been purchased to avoid both staff and students sharing equipment.

• Desk hot-swapping has been discouraged during this period. If unavoidable, staff must disinfect their work-stations before and after use.

Cleaning
Increase environmental cleaning (including between changes of staff), ensure high touch surfaces are cleaned and disinfected regularly (at least twice daily).• Staff have been instructed to disinfect all touch points (example: door handles, cupboard handles, light switches, classroom table surfaces, bench-tops, touch screens, shared work equipment) before and after each use.

• Students, as part of their induction process, have been shown how to disinfect all touch points and equipment before and after each use. This is in addition to I.T.S staff having already disinfected the areas.

• A cleaning scheduled has been implemented ensuring that the entire workplace is cleaning and disinfected at the end of each day. – This is in addition to the above two dot points.

Ensure adequate supplies of cleaning products, including detergent and disinfectant.• Intelligent Training Solutions has secured and holds in storage commercial cleaning products (inclusive of hand soap) and hand sanitiser.

• Cleaning products and there usage are monitored by the operations manager.

• The re-ordering of commercial cleaning items is the responsibility of the administration office.

Physical distancing and limiting workplace attendance
Ensure that all staff that can work from home, do work from home. • Intelligent Training Solutions had identified roles that can be adapted to be performed at home.

• Guidance and a work at home policy (by way of email) has been created and distributed to all staff. This email states the requirements for a employee to work from home.

• The Chief Executive Officer will monitor and regularly assess staff in attendance at the workplace to determine whether they are required to be there.

Establish a system that ensures staff members are not working across multiple settings/work sites.•The Chief Executive Officer has identified courses and therefore employees who operate across multiple sites.

• Our Chief Executive Officer has communicated the requirement for employees not to work across multiple sites. To accommodate this requirement:

• All public courses conducted through our East Keilor training centre have been closed and postponed until the 14th September 2020 with regard to the Stage 4 restrictions.

Establish a system to screen employees and visitors before accessing the workplace. Employers cannot require employees to work when unwell. • A temperature checking policy and procedure was implemented as of the 30th July 2020 – See our COVID-19 policies and procedures.

• An electronic work-site attendance register with touch-free capability has been installed in the reception (front entrance) of our training centre.

All staff, students and visitors are required to sign-in and out when using our facilities.

• Each member of staff, student or visitor are asked questions relating to their health and exposure levels as part of the sign-in and out process.

• Any member of staff, student or visitor who is un-well, who has taken a COVID test or, in the event, tests positive after a COVID test must not attend work or the workplace until fully recovered and cleared by

a allied medical professional.

Configure communal work areas so that there is no more than one worker per four square meters of enclosed workspace, and employees are spaced at least 1.5m apart. Also consider installing screens or barriers.• All work-stations are in-excess of 1.5m apart.

• No more than one worker is permitted to use a work-station

. • Classroom chairs and tables have been placed to ensure the minimum 4sqm.

• Signage has been placed on each room that identifies the rooms limited in accordance with the 4sqm rule.

Use floor markings to provide minimum physical distancing guides between workstations or areas that are likely to create a congregation of staff.• Floor decals have been ordered and will be placed in the centres reception, hallway, and tearoom – items ordered 05/08/2020
Modify the alignment of workstations so that employees do not face one another.• All work-stations are in-excess of 1.5m apart.

• No more than one worker is permitted to use a work-station

. • No work-station requires an employee to face each other.

Minimise the build up of employees waiting to enter and exit the workplace.• Floor decals have been ordered and will be placed in the centres reception, hallway, and tearoom – items ordered 05/08/2020 – This will ensure people remain the required distance from each other.
Provide training to staff on physical distancing expectations while working and socialising (e.g. during lunchbreaks).• Intelligent Training Solutions has an internal requirement that all staff, contractors and students complete the I.T.S COVID induction session which includes information on the requirements of social distancing.

• Department of health signage (information) has been wall mounted to all bathroom rooms, our staffroom, public areas and the tearoom which explains the importance of social distancing with visual diagram on how to socially interact.

Review delivery protocols to limit contact between delivery drivers and staff.ITEMS SENT – Intelligent Training Solutions does not use a delivery service for goods and services.

ITEMS RECEIVED – All deliveries are to be sent to the administration office located in Riddells Creek. Signage has been erected to instruct that all items delivered are to be left at the front entrance in view of the security camera.

Review and update work rosters and timetables where possible to ensure temporal as well as physical distancing.• Staff and contractor have staggered start and finish time to reduce usage of common areas.

• Staff have been encouraged to minimise time on breaks in shared facilities with others.

Where relevant, ensure clear and visible signage in areas that are open to the general public that specifies maximum occupancy of that space, as determined by the ‘four square metre’ rule. • Floor decals have been ordered and will be placed in the centres reception, hallway, and tearoom – items ordered 05/08/2020 – This will ensure people remain the required distance from each other.

• Department of health signage (information) has been wall mounted to all bathroom rooms, our staffroom, public areas and the tearoom which explains the importance of social distancing with visual diagram on how to socially interact.

Record Keeping
Establish a process to record the attendance of customers, clients, visitors and workplace inspectors, delivery drivers. This information will assist employers to identify close contacts. • An electronic work-site attendance register with touch-free capability has been installed in the reception (front entrance) of our training centre.

All staff, students and visitors are required to sign-in and out when using our facilities.

• All staff, contractors contact details have been updated and are considered true and accurate.

• All records are stored inline with our RTOs privacy policy and the privacy policy as stated on the declaration signed by each person using the electronic attendance register.

Provide guidance to staff on the effective use of the workplace OHS reporting system (where available).• All staff are to undertake professional development activities throughout the year as part of the Standard for RTOs 2015. These PD have been extended to include OHS/WHS policies and procedures. • Communication via email has been sent to all staff regarding the reporting of any incidents

Prepare or update your business continuity plan to consider the impacts of an outbreak and potential closure of the workplace.PREPARE FOR ABSENTEEISM OF STAFF REQUIRED TO QUARANTINE OR ISOLATE

• In the event that a member of staff must quarantine or isolate due to a COVID test, there duties will be put on hold if possible, if not possible, another staff member will be tasked with filling in.

DESCRIBE KEY DEPENDENCIES

• The only key dependencies listed for our organisation is Bridgingworx who use our facilities for the delivery of essential services to the Department of Justice and Community Safety Victoria.

DESCRIBE HOW WE INTEND TO CONTINUE DELIVERING ESSENTIAL SERVICES

• Intelligent Training Solutions intends to continue operating and delivering courses via remote learning. No face to face contact is expected to occur between staff and students and limited contact is expected between staff members

.

PLANS TO COMMUNICATE WITH CUSTOMERS, SUPPLIERS ETC.. IN THE EVENT OF A POSITIVE CASE

• In the event of a positive case of COVID-19, information regarding the circumstances will be posted on our public COVID-19 Updates webpage (https://www.its.vic.edu.au/coronavirus/).

• In addition to the above, our administration team will send out an email and text message to everyone listed on the attendance register during the period in question informing them of the situation and requesting they keep an eye on the above mentioned webpage for additional updates.

Prepare to assist DHHS with contact tracing and providing staff and visitor records to support contact tracing.• The administration team or the Chief Executive Officer will prepare records from the period of 48 hours prior to the onset of symptoms in the suspected case that includes all rosters and employee details, along with student and visitor details.

• The Chief Executive Officer and/or Operations Manager will be tasked with engaging with DHHS and undertaking employer-led contract tracing.

Prepare to undertake cleaning and disinfection at your business premises. Assess whether the workplace or parts of the workplace must be closed.• Where a case is confirmed to have been in the Intelligent Training Solutions Training Centre, cleaning will be undertaken in accordance with DHHS guidance.

• The Chief Executive Officer will be tasked to conduct a risk assessment to determine whether the worksite (or part of the worksite) should be closed.

• Where a suspected case is present at the workplace in the 48 hours prior to the onset of symptoms or while symptomatic, all staff will be tasked with taking practicable steps to manage the risks posed by the suspected case, including cleaning the affected employee’s workspace, areas where they attended and high-touch surfaces.

Prepare for how you will manage a suspected or confirmed case in an employee during work hours.• Any member of staff, a student or visitor suspected to have COVID-19 will be asked to travel home immediately.

• All staff, students and visitors are required to wear a mask and be physically distancing from one another at all times.

• Any member of staff, a student or visitor suspected to have COVID-19 will be requested to undergo a COVID-19 test and self-isolate at first sign or report.

• The Chief Executive Officer will be tasked with the responsibility and process for entering details or reporting the event in a OHS register or approved HR management system for use by DHHS.

Prepare to notify workforce and site visitors of a confirmed or suspected case.• In the event of a positive case of COVID-19, information regarding the circumstances will be posted on our public COVID-19 Updates webpage (https://www.its.vic.edu.au/coronavirus/)

• All public notifications will inform staff and students to be vigilant about the onset of COVID-19 symptoms, and to self-isolate at symptom onset and to be tested as soon as possible should symptoms present.

• In addition to the above, our administration team will send out an email and text message to everyone listed on the attendance register during the period in question informing them of the situation and requesting they keep an eye on the above mentioned webpage for additional updates.

• An electronic work-site attendance register with touch-free capability has been installed in the reception (front entrance) of our training centre. All staff, students and visitors are required to sign-in and out when using our facilities.

Prepare to immediately notify WorkSafe Victoria on 13 23 60 if you have a confirmed COVID-19 case at your workplace.• The Chief Executive Officer will be tasked with the responsibility and process for notifying WorkSafe within 48 hours of a confirmed case.

• The Chief Executive Officer will be tasked with the responsibility and process for preparing contact tracing information for use by the DHHS.

Confirm that your workplace can safely re-open and workers can return to work.• The Chief Executive Officer will be tasked with the process of confirming the Intelligent Training Solutions training centre is safe to reopen, inline with advise from DHHS.

• Any worker that has been confirmed to have COVID-19 must provide written evidence of a negative result, therefore confirming they no longer have COVID-19 and are safe to return to the workplace.

• The Chief Executive Officer will be tasked with the process of notifying DHHS and WorkSafe that the training centre is reopening.

This COVID Safe Plan has been acknowledged by the Chief Executive Officer (Alexander Mueller) and has been confirmed as implemented in the East Keilor training centre as of the 05th August 2020.

SIGNED BY: ALEXANDER MUELLER

DATE ORIGINAL PLAN SIGNED: 05TH AUGUST 2020

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